Email Policy

• An official E-mail account in buc.edu.in domain will be provided to each faculty, permanent staff, office, Research Scholars(Ph.D - Full Time & Part Time), PDF’s of Bharathiar University.
• The Data center of  Bharathiar University will manage the E-mail services and any queries related with E-mail services may be directed to webmaster@buc.edu.in.
• The general e-mail address format used for faculty, staff and office is username @buc.edu.in and for research student is username.departmentcode@buc.edu.in
• All academic and administrative related electronic correspondences from administrators, heads or coordinators, teachers of the department/school/Institute will be sent to the user through official e-mail address, so it is mandatory for all users to check their e-mail account regularly. 
• Every user by default will be added as a member of group mailing lists at branch or department or institute level which are created for the easy and quick communication and collaboration.
• The users can access their E-mail account through Gmail login with username@buc.edu.in. Before the activation, the user should read these policies published in the University website. During the activation or first login, the user will be prompted to change his/her temporary password. The password should be of at least 8 characters and preferably in the combination of alphabets, numbers and symbols.
• Login problems or failure of logging into the official E-mail account may be reported as per the guidelines given under Item No. 3 of this document. E-mail accounts which are not activated within three weeks from the date of issue will be deleted permanently without any prior notice.
• The user can use this official email id in social media, however the user should adhere the guidelines given below, and also laws and regulations of Government. User is fully responsible for all such activates. The University is not responsible for any content in such activities.
• The user account will be closed after three months from the date of retirement for Faculty member and staff. The student user account will be closed after one month from the course completion. Before closing an E-mail account, a prior notification will be send to the user through that E-mail by giving one week time.      

The users are advised to follow the guidelines below for resetting their E-mail account which may be required in case of loss of/forgotten password or deactivation or suspension of mail account or any trouble in logging into their E-mail account.
 

• The user should send an E-mail, clearly stating his/her official E-mail account details (E-mail ID, full name, branch & roll number) as well as the reason for resetting the password of his/her official E-mail account to webmaster@buc.edu.in.
• Such mail requests should be sent either from the user’s personal E-mail ID along with a scanned copy of his/her photo ID provided by the University OR from an official E-mail ID of user’s friend or faculty member endorsing and confirming the user’s identity and official E-mail ID. The new password will be sent to this ID, usually within 24 hrs.
• In case of a repeat request within one year, the user will also be required to obtain a consent signature from his/her Supervisor or Head of the Department/School as the case may be.
• The faculty and staff can also follow the same procedure for resetting their E-mail account.

• Misuse or abuse of electronic E-mail facility is punishable under Information Technology Act 2000, Government of India.
• E-mail services are a privilege, not a right. The official E-mail account provided to a faculty, staff or research student is meant for the official purpose only. Every E-mail user in our university domain is bound to obey and follow the guidelines given below.
• It is the users’ responsibility to keep their E-mail account in good standing, not give out password, hold responsibility for any activity originating from that account and use the email account in ways that are responsible, ethical, lawful and professional.
• As part of normal E-mail management, the data center collects various types of users’ data including login/logout times, types and frequencies of access and amount of resources used. This information can be analyzed for various purposes relating to the management of the Email systems. 
• University Data Center reserves the right to suspend an E-mail account which has been inactive for more than 12 months.
• The users are strictly advised to post only the academic or research related mails or contents to their class groups. The users are strictly advised not to indulge in any unacceptable behavior or activity in the E-mail environment. The unacceptable behavior includes, but not limited to, distribution of unsolicited and unauthorized mass E-mail to users, threatening users, infringements of others’ privacy, interference with others' work, copyright infringement and illegal activity.
• Posting harassing, abusive, obscene, harmful, illegal or objectionable contents, spamming group mails with undesired contents or messages to any users or mailing lists of our official domain are strictly forbidden.
• Posting buy/sale deals to the group mailing lists or any content which is not of a common interest of the members of the university is not permitted.
• Users who violate the above stated E-mail usage policy will be subject to disciplinary action.
• If necessary, the university Data Center may monitor individual users’ suspected activites.
• The disciplinary actions likely to be impended for such violation of any of the above rules/policies include (a) Issue of a warning letter/E-mail to the user (b) Temporary or permanent suspension of users E-mail account for a month or a semester or permanent removal of user E-mail account from the University domain.
• Users may report to University Data Center if their mail account is being spammed or if they received an E-mail which is an offensive one.

Allowed for Mass mailing:

• Any event/activity being organized at Bharathiar University.
• Any academic event happening/ being organized by other academic institution.
• Scholarship, fellowship, and job opportunities.
• Lost and Found items.
• Notices, Circulars, Guidelines issued by Central and State Governments, academic/ research bodies, like UGC, DST, DBT, CSIR and etc.
• Anything relevant to Bharathiar University community (Academic, stuff and student) welfare, important notices, etc.
   

Not allowed for mass mailing: 

• Buy and Sale deals, sale of tickets, cab sharing etc. - 30 days ban.
• Use of offensive and abusive language - Permanent ban.
• Mailing unauthorized contents to the non-target batches. For example: Mass mails on multiple class groups - 30 days ban.
• Self-promotion mails with no relevance to masses, like vote my photo, check this scheme, click on this link, etc. - 30 days ban.
• Anything not mentioned above and deemed unfit by university shall also be liable for punishment.